TOWN BOARD MEETING 7:00PM
WEDNESDAY, November 1, 2023
ATTENDENCE:
Councilman Darrin Smith Councilman Douglas Jordan Councilman Jason Spellicy Councilman Jason Lamb Supervisor Michael Davis
CALL TO ORDER:
Supervisor Davis called the meeting to order at 7:00pm, followed by the Pledge of Allegiance.
NOCCOG – Lisa Bellinger
Provided an overview of upcoming presentations that will be held during the months of November and December 2023. Refer to the website www.noccog.org for dates and times. She reported that the DEC has announced the Availably of Volunteer Fire Assistance Grant Funding Program. Visit the DEC webpage regarding the grant or call DEC @ 518-402-8839 for more information.
ABSENT: COUNTY LEGISLATOR – Norman Leach, Sr.
APPROVAL OF MINUTES:
Councilman Lamb made a motion and second by Councilman Spellicy
to approve the September 27, 2023, Special Budget Meeting. Motion carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
APPROVAL OF MINUTES:
Councilman Lamb made a motion and approved by Councilman Jordan
to approve the October 4, 2023, Town Board Minutes. Motion carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
APPROVAL OF MINUTES:
Councilman Spellicy made a motion and approved by Councilman Lamb
to approve the October 18, 2023. Special Town Board Minutes. Motion carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
APPROVAL OF VOUCHERS:
Councilman Smith made a motion and second by Councilman Jordan
to approve the Vouchers. Motion carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
DEPARTMENT REPORTS:
- The Supervisors Report for the month of October 2023 is complete and is on file in the clerk’s office.
- Town Clerk Patricia Cook read the Town Clerk’s Report for the month of October 2023.
A motion was made by Councilman Jordan and seconded by Councilman Lamb
to approve the October Town Clerk’s Report. Motion carried.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
All other department reports are on file in the Town Clerk’s office.
HIGHWAY:
Clayton Conover Jr. reported the highway garage is currently picking up leaves, the Fire Alarm System is up and running, all the Sand has been delivered and all speed bumps have been picked up for the winter.
COUNCIL REPORTS:
Councilman Spellicy stated that he has been working on the revision of two local laws. The first is to rescind Local law #1 of 2008 and establish dedicated hours of operations for the Office of the Town Clerk. The new Local Law will set the Town Clerks Office Hours as follows:
Mondays – Wednesday 8:30am – 4:00pm Thursdays – 10:30an – 6:00pm
Friday’s – Closed
Second is to revise Local Law #2 of 2018, Ethics Law Revised Local Law #5 2016 with two minor verbiage changes under the Conflict of Interest per advisement of legal counsel. Refer to the website to view both changes.
Councilman Smith stated that he had attended the Planning Board Meeting of 10/19/2023. There will be two Public Hearing coming up on November 16, 2023, at 7:00pm regarding residential solar and a vegetable stand and ice cream shop. Councilman Smith noted that he is the Laison to the Planning Board but noted that it would be nice if other Council members attend these meeting. Councilman Smith was asked by a resident if the Board would be interest in a Tree Lighting Ceremony in early December. Board members thought it was a good idea. Supervisor Davis will bring it up at the November 8, 2023, Special Budget Meeting for creating an announcement, posting it in the paper for the date and time of this event. He also said there was a Public Hearing on the North Shore Ambulance Contract at 7:05pm.
Supervisor Davis gave an update on the Website and that the technical person has been working with the needs of various departments. Once it is up and running a dedicated person will be responsible for uploading data to the standards set. On November 10, 2023, he would be meeting with an IT representative recommended by Russ Johnson. They will be looking into hardware updates and new telephone systems for the Town Hall.
Supervisor Davis received a request from Bookkeeper Ben Gassner to get approval for various budget adjustments for the rest of the year.
A motion was made by Councilman Jordan and seconded by Councilman Lamb
to approve the Budget adjustments requested by the bookkeeper. Motion carried.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
Supervisor Davis requested a motion from the Board to submit a $2,500 deductible payment to Gates Cole to settle a lawsuit.
A motion was made by Councilman Spellicy and seconded by Councilman Lamb
to approve a $2,500 check to Gates Cole to settle a lawsuit. Motion carried.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
OLD BUSINESS:
Bid Opening
Supervisor Davis was handed one bid to open. Maple Flats Construction provided two estimates, one for $36,000 for the roof replacement and $15,000 for the Shed. The Board stated that ARPA money will be used for the cost of these projects.
A motion was made by Councilman Smith and seconded by Councilman Lamb
to approve the Maple Flats Construction quote to replace Town Hall roofing and the building of the exterior Shed at a combined cost of $51,000. Motioned Carried.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
Supervisor Davis received a Cell Tower Site Access Agreement that has been reviewed Legal Counsel to allow Bell Atlantic Mobile System/DBA Verizon Wireless to have access to the cell tower property to survey, take soil samples and measurements before finalizing the contract.
A motion was made by Councilman Jordan and seconded by Councilman Lamb
to have Bell Atlantic Mobile System/DBA Verizon Wireless have access to cell tower property.
Motion Carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
Water Extension – final maps, currently waiting for final documentation to forward to Legal Council for review, before moving forward to the committee who will formulate the paperwork to obtain the 51% of assessed value signatures.
Hoping to get this wrapped up by year end.
NEW BUSINESS:
Appointment of Jack Cook to the Bar – Jack offered to stay on until the Board could find someone else to replace him.
A motion was made by Supervisor Davis and seconded by Councilman Lamb
to appoint, Jack Cook to the Board of Assessment Review. Motion Carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
Assessor Phil Amway gave a brief overview of the new law related to Firefighters and Ambulance Workers. Requested that a Local Law #5 ;2009 be repealed with section 27 of the Municipal Home Rule Law and replaced to opt in to the 466- exemption consistent with Oneida County Board of Legislators.
A motion was made by Councilman Lamb and seconded by Councilman Spellicy
to the set the following Public Hearings to be held on December 6, 2023.
At 7:05pm Public Hearing 1 – Repeal Local Laws 2003-1, 2006-1, and 2021-2. At 7:10pm Public Hearing 2 – Repeal Local Law 2008-12. At 7:15pm Public Hearing 3 – Amend Local laws 2008-3, 2010-1 and 2011-2. At 7:20pm Public Hearing 4 – Amend Local Law 2012-1.At 7:25pm Public Hearing 5 – Amend Local Law 2009-5. At 7:30pm Public Hearing 6 – Amend Local Law #3 of 2023.At 7:35pm Public Hearing 7 – Revisions to Local Law #2 of 2018
Motion Carried:
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
Contract for Broad Band:
Supervisor Davis received a commitment from the County for contracting Broad Band signed by Adirondack Tech. He met with the representative to see if they would pick up the hi-lighted areas of Yager Rd, California Rd, all of Elpis Rd to California Rd. to pick up those additional houses in that area. After showing him the areas in question, he agreed to do it for $125,000. They did put it into writing and has been reviewed by our Attorney. This also is ARPA money utilization.
A motion was made by Councilman Smith and seconded by Councilman Jordan
to execute this contract with Adirondack Tech for $125,000. Motion Carried.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
EXECUTIVE SESSION:
A motion was made by Supervisor Davis and seconded by Councilman Lamb
to exit into Executive Session to discuss contract issues and personnel wage issues.
Motion Carried at 8:15pm.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
EXECUTIVE SESSION:
A motion was made by Supervisor Davis and seconded by Councilman Lamb
to return from Executive Session. Motion Carried. at 8:47pm
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
AJOURNMENT:
A motion was made by Councilman Spellicy and seconded by Councilman Lamb
to adjourn. Motion carried at 8:49.
Voting Record:
Councilman Smith Aye
Councilman Jordan Aye
Councilman Spellicy Aye
Councilman Lamb Aye
Supervisor Davis Aye
Respectfully Submitted by,
Patricia A Cook – Vienna Town Clerk
