TOWN OF VIENNA TOWN MEETING MINUTES

August 2,2023

PRESENT:

Supervisor Michael M. Davis Sr. Councilman Darrin Smith Councilman Jason Spellicy

Town Clerk Beth Bunce

Highway Superintendent Clayton Conover Jr.

ABSENT: Councilman Jason C. Lamb

Councilwoman Gail Whitham

CALL TO ORDER:

Supervisor Davis called the meeting to order at 7:00PM. Pledge of Allegiance.

NORTHERN ONEIDA CO. COUNCIL OF GOVERNMENTS (NOCCOG): Lisa

Bellinger

Lisa provided several announcements and reminders regarding the following:

Laire Pietre will be holding a repeat session of Highway Budget Workshop being held at the Trenton Town Hall, Barneveld from 6:30pm to 8:00pm.
The NY Town Clerk Association will be holding a regional training meeting on September 18th from 9:00am to noon, held in Buffalo, NY. Fee is $40.00 and lunch is included. Must register by September 1st.
NOCCOG GPS Services still available if
Waste Water Systems will be holding a 1-hour Webinar on August 15th, held at the Environmental Finance Center. Registration information can be found on the

COUNTY LEGISLATOR: NORM LEACH

Winn Hospital Ribbon Cutting will be on October 15th, and they will be operational by the October 29
Released an RFP for the repurposing of the St. Lukes facility.
The County sold to the Village of Camden a 2021 snow plow, sold for what we had paid for
The Sheriff’s department purchased 2 Thermal Drones; currently they have fleet of 8 to 10 now for the purpose night
Turning Stone Casino announced they are renaming the Casino to Turning Stone Enterprises. Their plans include the addition to the Conference Center, Wedding Venue, a Well-Care center for employees and other emergencies, hotel center, restaurant and other

Responses TO Public Questions:

County Official Visits are usually on short notices due to possible cancelations in the last minute, or flight delays or their schedule
Supervisor Davis stated the Sherriff’s department works with the Fire Departments if
Supervisor Davis announced that Governor Hochul received a $516 million grant of which the Town of Vienna and Rome has been awarded $2.574 million for the Oswego Road Bridge Municipals must pay 5% of the project with the Town and Rome splitting the cost at 2.5% each. Oneida County Engineering Services has offered their project management services at no cost.
Council Spellicy stated that all municipalities will receive tax revenue from all sales tax collected by the
Supervisor Mike Davis will place a call to Annsville Supervisor to see if they are interested in selling the McConnelsville pump station

APPROVAL OF MINUTES: A motion was entertained by Jason Spellicy and seconded by Darin Smith to approve the minutes of

July 5, 2023 meeting. Motion carried

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

APPROVAL OF VOUCHERS:

A motion was entertained by Councilman Jason Spellicy and seconded by Councilman Darrin Smith to approve the audited vouchers beginning with the voucher number #315 thru voucher #347 in the amount of $122,044.41. Motion carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

SUPERVISOR REPORTS:

The Supervisor’s Report for the month of July is complete and in the clerk’s
Town Clerk read her report for the month of

A motion was entertained by Councilman Darrin Smith and seconded by Councilman Jason Spellicy to accept the July 2023 Town Clerk’s report. Motion carried.

Voting Record:

Supervisor Davis Aye

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

All other department reports are in the Town Clerk’s office as well as

HIGHWAY DEPARTMENT:

Advertise for sealed bids of 6,000 yards of sand for this coming winter. Bids due by 3:00pm on

September 6,2023 and bid opening September 6th, 2023 @7:00pm meeting.

HIGHWAY BIDS FOR TREE REMOVAL SERVICE:

Town Council opened bids received from

Leggett Tree Service $10,000
Rick Turk Service $14,000
Helmer’s Complete Tree Service $8,150.

A motion was entertained by Councilman Jason Spellicy and seconded by Councilman Darrin Smith to accept Tree Bid from Helmer Tree Service for $8,150. Motion carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

COUNCIL REPORTS:

Councilman Darrin Smith reported that the Farmers Market by the Town Barn is doing well. Also, reported that the Rabies Clinic had a good turnout. Talked with Chris Burch from Oneida County regarding McClanathan Ave repaving he said the survey was done and has scheduled repaving next for year. Also, asked him about doing a four way stop survey of Vienna Rd and Haskins Rd… intersection, County Roads 50A and 54A. He said he would look into it.

Copier:

Supervisor Davis stated that the current copier has become problematic and that it is a 2014 Machine. Current trade in value is $5,500. We can get a new version of the same copier for

$4,795.87 with the trade of the old. Maintenance purchase for parts, toner, drum was .0087 cent a page.

A motion was entertained by Councilman Jason Spellicy and seconded by Councilman Darin Smith to purchase a new Kyocera Copier TA4004i MFP for $4,795.87 with trade. Motion carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

OLD BUSDINESS:

Speed bumps/Radar Signs:

Supervisor Davis – reported the average speed MPH from North Bay to Sylvan Beach is 25.3MPH. From Sylvan Beach to North Bay average speed is 25MPH. Residents want speed bumps and radar signs to reduce speed reduction. Submitted last month data to the State Police and Sheriffs have little time and manpower to address the speeding issues. A recommendation from a resident to look into a Metro Counter would be useful in collecting the data. Supervisor Davis thought this was a good idea and will follow up on it.

BROADBAND:

Supervisor Mike Davis received a call from Adirondack Tech about Broadband. They discussed possibly adding Elpis Road east from Preston Hill Road. That section wasn’t included in the original bid. For less than $100,000 we may be able to pick up that 2.5- mile section of Elpis Road. Supervisor Davis said he would be talking to the county regarding the Elpis Road section.

Adirondack Tech can’t do the remote areas. We will be looking into other options for very remote people. Adirondack Tech did meet with Clayton to discuss right of ways.

New Business:

Oneida County Bridge Work Management

We were awarded the grant. We received a letter from Oneida County offering to manage funding and project management services at no cost. Recommend that we designate the County as project sponsor for Fish Creek Bridge.

Motion was entertained by Councilman Darrin Smith and seconded by Councilman Jason Spellicy to designate Oneida County to act a project sponsor for the Fish Creek Bridge project. Motion Carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

Post Office

Supervisor Mike Davis will contact an engineer requesting an assessment of the asbestos condition. Was granted an extension on the work dates until the assessment is completed.

Plumbing Work

Water leak for 2nd time, air bleed off value burst. We received

$15,000 insurance claim for rerouting value. Bid proposal for repair is estimated at $1,050 from Breath Easy.

Motion was entertained by Councilman Darrin Smith and seconded by Councilman Jason Spellicy to have Breath Easy do the repair at an estimated cost of $1,050 and to use the insurance monies for it. Motion carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

Court:

The Town Court is required to have a topological diagram computer network serving on the court computers. Supervisor Mike Davis updated Board members as to why the court needs this. At this point it is mandatory. A quote for completing from CNY Telecom came in at $140 an hour. Should take 2-3 hrs.

A motion was entertained by Supervisor Davis seconded by Councilman Darrin Smith to have CNY Telecom make a topological diagram of our phone system.at a rate of $140 per hr. at the maximum of 3hrs Motion carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

Council Report:

Councilman Spellicy reported that he and the Codes Officer Reay Walker have been working with DEC and FEMA going over changes in DEC Codes. They discussed issues and are looking forward to a visit from both DEC and FEMA.

Supervisor Davis stated the Court Clerk has put in for a Judicial Grant to freshen the Court Office and Court Room.

EXCUTIVE SESSION:

A motion was entertained by Supervisor Mike Davis and seconded by Councilman Jason Spellicy to enter executive session at 8:18p.m. for personnel matters. Motion Carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

A motion was entertained by Supervisor Mike Davis and seconded by Councilman Jason Spellicy to return from executive session at 8:38p.m. for personnel matters. Motion Carried.

Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye Supervisor Mike Davis stated that action was taken.

Supervisor Davis made a motion to hire David Carpenter as Codes Officer Trainee effective August 2, 2023 @ $22 an hour. Seconded by Councilman Spellicy. Motioned carried. Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

Supervisor Mike Davis made a motion to solicit applications to fill the Town Council vacancy for the rest of 2023 with Application with an advertisement to submit an application and resume by 3:00p.m. August 23, 2023. Interviews to be held on August 28,2023 at 7:00p.m. Seconded by Councilman Smith.

Motioned carried. Voting Record:

Councilman Spellicy Aye

Councilman Lamb Absent

Councilwoman Whitham Absent

Councilman Smith Aye

Supervisor Davis Aye

A motion was entertained by Supervisor Davis and seconded by Councilman Jason Spellicy to adjourn at 8:43p.m. Motion Carried.

Respectfully Submitted, Patricia A. Cook

Town Clerk

Note: Town Clerk Patricia Cook transcribed notes taken by former Town Clerk Beth Bunce and a digital recording of the meeting.